Product rental management software with a booking calendar
By Thamjeed Lal, Founder · Published by ATSCOM Technology Experts LLP · Updated
Quikpair’s product rental management software rents equipment out for a date range, from the booking to the return. A rent order is created, confirmed, handed over, extended if needed and taken back, with deposits, rent and charges collected along the way and a booking calendar showing what is out.
Rent orders from booking to return
New on Rent creates an order for a customer with a start and end date and time, the items and quantities, and delivery details if you are dropping the equipment off. Confirm reserves the specific units for a serialised item, Handover gives them to the customer, and Return books each unit back with its return time and condition: good, damaged or lost.
Cancel keeps the record of a booking that is not going ahead, and Print gives a rental invoice listing the items, the hire period, deposits and what is due. The order can be shared by WhatsApp or SMS.
Rental booking calendar and availability
The Availability tab shows what each product has free for a date range, and Fully booked when nothing is left. Availability is worked out for the whole window, so an item out until Friday is not free for a Wednesday booking.
The rent calendar shows the month’s bookings with their status, and New rent order on this day starts a booking with the date already set.
Device rental pricing by duration
Mark a product Rentable and add tiers, a rate for a day, a week, a month or whatever durations you rent by, so a long booking can cost less per day than a short one. Re-suggest cheapest on an order picks the tier combination that costs the customer least for their window.
- Rent Tax set per product.
- Add-ons such as cases and cables, priced as a flat fee or free, with a return checklist.
- Insurance by tier, with terms the customer agrees to recorded on the booking.
- A commission agent can be credited on an order once it is Confirmed.
Deposits, extensions and swaps
The money panel keeps rent, the refundable deposit and charges apart. A deposit is not revenue: it sits against the booking until the item is back, then covers damage or goes back to the customer, and Issue Refund pays back any difference.
Extend handles a planned extension, a late return or an early return; Get pricing options re-quotes for the new window. Swap replaces a faulty serialised unit without redoing the booking, and Unit Swaps keeps the history of which unit was out when.
Frequently asked questions
Can Quikpair manage equipment rentals?
Yes. The Rent module creates rent orders with a date range, confirms and hands them over, extends, swaps a unit, takes items back and closes the order, with deposits and a calendar of what is out.
Can I charge less per day for longer rentals?
Yes. Rent pricing uses tiers, such as a day, a week or a month, and Re-suggest cheapest picks the cheapest tier combination for the customer’s window.
Can a customer keep a rented item longer?
Yes. Use Extend on the order, choose Planned extension, Late return or Early return, set the new end, and Get pricing options re-quotes for the new dates.
How do I create a rental order in Quikpair?
Open Rent and tap New, choose the customer, set the start and end date and time, add the items, switch on delivery if needed, and save. Then confirm and hand it over. The full steps are in the Create a rent order guide under Rent.