Sales & invoices

A point of sale built for a counter: fast to ring up, and it takes the money before the customer leaves.

What it does

• New sale opens a POS screen — search or scan products, tap to add, then adjust quantity, price, discount and tax per line. Serialised products ask which units are going out.
• Save as draft to park a cart and come back to it.
• After checkout the payment collector opens so you can take money immediately, then print a thermal receipt or an A4 invoice, or share a link by WhatsApp or SMS.
• Quotations — a draft sale prints as a quotation.
• Returns — create a return against an invoice, choosing items, quantities and serial units; it is then approved or rejected and a refund recorded.
• Editing and deleting are limited to drafts. A sent invoice is corrected with a return, so the audit trail stays intact.
• Every sale can carry a customer, a lane (for van sales) and its own terms and conditions.

Step-by-step

• Create a sale — Ring up a customer at the counter and take the money in one go.
• Edit a sale — Change a sale before it is issued.
• Delete a sale — Remove a draft that was raised by mistake.
• Collect a payment — Take money against an invoice, in full or in part.
• Print an invoice or receipt — Give the customer paper, in whichever size your printer takes.
• Share an invoice — Send the customer their invoice without printing anything.
• Save a sale as a draft — Park a half-built cart and come back to it.
• Open or delete a draft sale — Pick up a parked cart, or clear one you no longer need.
• Add products by scanning — Ring up a basket with the camera instead of searching for each item.
• Change a line on a sale — Price, quantity, tax and discount are all editable per line — before the invoice is issued.
• Choose which units go out — For a serialised product, record exactly which physical units the customer walked away with.
• Add a customer while ringing up — A new face at the counter should not mean leaving the sale.
• Print a quotation — Give a customer a price before they commit to anything.
• Send the customer a link to their invoice — A page the customer opens on their own phone, with no login.
• Find a sale return — Track what has come back and what is still waiting on a decision.
• Find an invoice — Get to the right invoice without scrolling the list.
• Print a payment receipt — Give the customer proof of what they just paid, not the whole invoice.
• Remove a payment from a sale — Undo a payment that was recorded wrongly — wrong amount, wrong account, wrong invoice.
• Approve or reject a sale return — Decide on a return someone raised, and pay the customer back.
• Create a sale return — Take goods back and refund the customer.

Questions about sales & invoices

Can I scan barcodes to sell?

Yes. The POS has a scanner, and there is a continuous scan-to-add mode where each scan drops straight into the cart.

Can I change an invoice after sending it?

No — only drafts are editable. A sent invoice is corrected with a sale return, which keeps the audit trail intact.

Does Quikpair print GST invoices?

Yes, on A4 or an 80mm thermal printer, with your header, footer and terms, and tax shown per line.